Digital HR Onboarding
EIRA automated solution for new employee onboarding provides complete digitalization of the process from form completion to signed documents…
…quickly, securely and efficiently
Key Benefits of the Solution
Why Invest in HR Onboarding Automation
Speed and Efficiency
Reduction of time needed for new employee onboarding from several days to hours. Automatic document generation and instant data processing.
Zero Error Rate
Elimination of manual data retyping and filling errors. Data is entered only once and automatically transferred to all documents.
Security and Compliance
Electronic signature via eSigno, encrypted data transmission, secure document storage. Full compliance with GDPR and labor law regulations.
Cost Savings
Reduction of HR team administrative burden, elimination of printing and archiving costs, faster onboarding means earlier employee productivity.
Modern User Experience
Responsive web interface accessible from mobile, tablet and PC. Intuitive step-by-step guide. Professional impression for new employees.
Full Integration with EIRA System
Seamless connection to existing HR system. Automatic transfer of data, documents and attachments. No need to change existing processes.
How It Works
From Employee Card Creation to Signed Documents
Employee Card Creation
HR manager creates a new employee card in the EIRA system and generates a unique link to the HR questionnaire.
Sending Link to New Employee
Employee receives an email with a link to the online HR questionnaire with their unique identifier.
Questionnaire Completion by Employee
Employee fills out required personal information, contacts, bank details and other information through an intuitive guide. Simultaneously uploads required attachments (language certificates, deduction confirmations, food handler's card, etc.).
Automatic Data Transfer to EIRA
After confirmation, data is immediately transferred to the EIRA system, where all required employee attributes are filled and uploaded attachments are attached. HR manager receives completion notification.
Automatic Document Generation
System automatically fills prepared HR questionnaire template and labor-legal documents. Subsequently generates PDF document in the background with fields for electronic signature.
Electronic Signature via eSigno
Document is automatically sent for electronic signature through eSigno. Employee can sign using SMS code or on tablet with electronic pen.
Return of Signed Document
After signing, document automatically returns to the EIRA system. Everything is ready for employee start and HR manager can generate other necessary documents.
Technical Features of the Solution
What does the system offer?
📋 Web Form
Responsive design accessible from any device with a modern web browser
📎 Attachment Upload
Secure document upload (certificates, confirmations) directly within the form
🔗 EIRA Integration
Automatic data transfer and creation of a new entity including all attributes
🔔 Notifications
Automatic notification of the HR team upon completion of the form
📄 Automated Templates
DOCX templates with linked fields for automatic data population
🖨️ PDF Generation
Conversion of documents to PDF with predefined fields for electronic signatures
✍️ eSigno Integration
Integration with the eSigno service for legally binding electronic signatures
🔄 Workflow Automation
Automatic triggering of the signing process and document status changes
🎯 Multi-document Support
Support for multiple documents at once, linked to a specific employee
✅ Data Validation
Verification of correctness and completeness of entered data during input
🔐 Security
Encrypted transmission, secure storage, GDPR compliance
📊 Reporting
Overview of the status of all onboarding processes in the EIRA system
What are the measurable benefits?
⏱️ Time Savings
Before: 3–4 hours of administration per employee
After: 20–30 minutes for review and approval
Savings: 80–90% of HR team time
💵 Cost Savings
Elimination: Printing costs, paper, archiving
Reduction: Administrative expenses
Benefit: Faster productivity of new employees
📈 Process Quality
Zero error rate in data transfer
100% compliance with regulations
Professional impression for new employees
