Contract Management Software
EIRA is online software for contract management and other corporate documents that ensures secure access to documents from anywhere via web browser. It alerts about changes and important contract deadlines. It provides a unified and centralized way of working with documents.
- Online access to documents
- Digitalization of approval processes
- Deadline monitoring
- Electronic signature
Document Management System
- Ability to store various document formats (PDF, DOCX, XLSX, images, CAD, etc.).
- Every document modification is automatically recorded in version history, which allows tracking changes and possible return to previous versions.
- Preservation of metadata (author, creation date, last modification date, document type) with possibility of user extension.
Advanced Search and Categorization
- Full-text search in document content.
- Ability to filter and sort by categories, keywords, tags and other attributes.
- OCR (Optical Character Recognition) for extracting scanned documents.
- EIRA online contract management software uses AI for automated document categorization.
Access Rights and Security
- Role-based access control (RBAC) – access management according to user roles.
- Ability to set permissions for individual document categories.
- Logging of accesses and changes in documents.
Working with Contracts
- Contract validity records and expiration alerts.
- Ability to track deadlines and obligations arising from contracts.
- Digital signatures and approval workflow.
- Integration with external systems (data boxes, accounting and ERP systems).
More Information
Biometric Signature
Document is signed the same way as on paper, only on an electronic device (smartphone, tablet, signpad) that can capture biometric signature data.
E-signature Based on Qualified Certificate
You sign the document with an imprint of your own certificate, which is issued upon request and verification by one of the qualified certification authorities (e.g. PostSignum from Czech Post, I.CA, etc.).
E-signature Using Click-to-sign + SMS Method
You sign based on two-factor authentication by clicking and entering a verification PIN code, which is typically sent to the registered phone number or email of the signer.
E-signature Through BankID Service
Customer logs into their internet banking, confirms consent to provide their identification data to a third party and signs a specific document.
Notifications and Workflow
- Automatic task generation based on documents (e.g. contract approval).
- Notifications about approaching deadlines (e.g. contract expiration, inspections).
- Ability to set approval workflow (e.g. multi-level contract approval).
AI-powered Automation
- Automated document sorting into categories based on content
- Document routing to the right people based on content and predefined rules.
- Recognition of important information such as contract expiration dates, invoice amounts or supplier names.
- Faster contract or invoice approval thanks to automatic verification of key information.
Additional features
- Document categorization
- User-configurable numbering sequences
- Automatic scan-to-text conversion (OCR) and data extraction
- Document validity / expiration monitoring
- User-configurable workflows
- Change logging (audit trail)
- Version history
- Custom attributes
- Templates for quick creation of new documents
- Linking related records (customers, projects, tasks, rooms, etc.)
- Configurable notifications
- Adding and attaching notes
- Discussion forums
- Integration with data mailboxes
- Automation of incoming email processing
- Document tagging and tag-based search
- Assignment of responsible persons
- User-defined lists and filters
- Access rights management based on category, status, and position in the organizational structure
- Multilingual solution for CZ/DE/E
Benefits
OPERATIONAL EFFICIENCY
- Centralized access to documents from anywhere (office, branches, field work)
- Full-text search with OCR support and data extraction
- Automation and faster work thanks to AI
- Automated deadline tracking and notification delivery
- Clear overview of document history, versions, and changes
- Support for electronic signatures and controlled approval workflows
ECONOMIC BENEFITS
- Time savings through fast search and process automation
- Reduction of costs for printing and physical contract archiving
- Web-based application with no installation required – lower IT support costs
FOR MANAGEMENT
- Immediate overview of contract validity and company obligations
- Definition of roles and access rights for employees
- Activity tracking – control of document access and changes
- Easy integration with corporate information systems
- Clear linking of documents with projects, responsible persons, and properties
